Royalty Owners
Frequently Asked Questions

1. How do I contact CW Resources, Inc?
   You may e-mail, write, or call CW Resources, Inc. at the address or phone number listed in the Contacts section of this website.
   
   
2. How do I change my address?
   Please promptly notify CW Resources, Inc. of any change in your mailing address. This notice must be in writing and signed by you or your appointed agent. Please include your name, owner number, social security number, old address, and new address, including the zip code. For your protection, address changes are not accepted by telephone. CW Resources, Inc. will accept address changes via its website, contingent upon the owner being clearly identifiable in the e-mail address.
   
   
3. What is an "owner number" and its purpose?
   CW Resources, Inc. assigns each of its interest owners a unique owner number for internal identification purposes. Please include your owner number when communicating or corresponding with CW Resources, Inc.
   
4. When are checks issued?
   CW Resources, Inc. typically issues checks on the 30th of each month. Please allow time for postal delivery.
   
   
5. What should I do if I do not receive my royalty check?
   Due to potential postal delays, a check may arrive a few days late. If your check is more than two weeks late, please contact Owner Relations.
   
   A frequent reason for not receiving a royalty check is that your account has not reached its "minimum pay" or "minimum suspense" status. CW Resources, Inc.  remits revenue to you once your account balance exceeds $100, or at year-end, whichever comes first.
   
   Occasionally, payments are held due to title matters that create uncertainty as to ownership, such as notice of death, change of address, transfer of property, assignment of interest, or legal dispute. Payments due are accumulated and released when the matter affecting ownership has been resolved. Inquiries regarding suspense balances should be made in writing to CW Resources, Inc. Division Order Department. See contacts for address.
   
   
6. When are royalty payments suspended?
   For your protection, payments may be suspended in the event of a title dispute, assignment of interest, notice of death, transfer or sale of property, or unknown address. You can prevent such an inconvenience by promptly notifying us of any change regarding your interest.
   
   
7. Why is backup withholding deducted from my revenue check?
   You must provide us with a valid tax identification number or social security number for reporting and identification purposes. Otherwise, the Internal Revenue Service requires that we withhold 28% of all revenues until this information is provided.
   
   
8. Why does the amount of my royalty payment sometimes vary from month to month?
   Many factors contribute to your payment. Changing market conditions may cause price fluctuations, while mechanical or operational problems or routine maintenance may temporarily affect production and cause downtime. Also, regulatory or contractual changes or seasonal conditions can affect the amount of your payment. If you have reason to believe an error in payment has occurred, please contact us at the email address or phone number provided on the contacts page.
   
9. What does CW Resources, Inc. require when an interest owner has passed away?
   
   If the Owner dies with a will (testate), which will be probated in the same state where the properties/minerals are located:
   
   If probate is not completed, provide CW Resources, Inc. with the following:
   
   Certified copy of Last Will and Testament
   Order Admitting Will to Probate
   Letters Testamentary, if issued
   
   If probate is completed, provide CW Resources, Inc. all of the above plus:
   
   Final Decree of Distribution and Order of Discharge, if issued
   Evidence that all debts and taxes have been paid
   Recorded conveyances, if required
   
   If the Owner dies without a will (intestate), provide CW Resources, Inc. with the following:
   
   Certified copy of Letters of Administration
   Affidavit of Heirship, recorded in the court records of the county/parish where property is located
   Evidence that all debts and taxes have been paid
   
   
10. How do I change my name in CW Resources, Inc. records in the event of a marriage or a divorce?
    Please provide CW Resources, Inc. with a written request to change your name. Your request should include your old name as it currently appears in our records, your new name, and you MUST include a court certified copy of the marriage certificate or divorce decree. In the event your divorce is not yet finalized, you should state whether you want your payments to continue under your old name or whether you want your payments suspended until the divorce proceedings are complete.
    
    
11. How do I add my spouse to my account?
    You must file a deed, assignment, or other instrument conveying title in the interest to you and your spouse in the real property records of the county or parish in which the interest is located. You must then provide us with a certified copy of the instrument to add your spouse to your account. In the event this transaction is not yet completed and the instrument has not been signed and recorded, you must advise us in writing if you want your payments suspended until the transaction is completed and you have provided us with a certified copy of the instrument.
    
    
12. How do I notify CW Resources, Inc. of a change in trustee?
    You should provide us with a copy of that portion of the trust instrument that identifies the successor trustee, its duties and powers, and the circumstances leading to the trustee’s replacement. You should also provide us with the successor trustee’s address.
    
    
13. What documents are required if I buy or sell an interest in a property?
    You should provide CW Resources, Inc. Owner Relations Department with a certified copy of the deed, assignment, or other instrument of conveyance properly recorded in the county or parish in which the property is located. See contacts.
    
    
14. If I am interested in selling my minerals to CW Resources, Inc., whom should I contact?  Contact CW Resources, Inc. Owner Relations Department at (903) 759-8822 ext. 44
    
    
15. What do I do to transfer my ownership to someone else?
    The purchaser must file a deed, assignment, or other instrument conveying your title in the interest in the real property records of the county or parish in which the interest is located. The purchaser must then provide us with a certified copy of the instrument, along with a social security number or tax identification number, address, and daytime phone number. In the event this transaction is not yet completed and the instrument has not been signed and recorded, you must advise us in writing if you want payments suspended until the transaction is completed and we have been provided with a certified copy of the instrument.
    
    
16. What is a division order?
    Once title has been "cleared" (i.e., verified by a title opinion) and a producing well has been drilled, a division order authorizing the sale of production from the well is sent to all royalty and working interest owners for their signatures. The division order sets forth the decimal interest of production owned by each party, their addresses and tax identification numbers or social security numbers, and a legal description of the property on which the well is located. Once the royalty owners have signed the division order, they may be put into a "pay status" to begin receiving royalty payments.
    
    
17. When are the Form 1099 Miscellaneous Income statements mailed?
    These are mailed by January 31st of each year.